Program Manager

Key Responsibilities

 
Project Management & Execution:
• Manage and lead specific programs in collaboration with international organizations (such as the European Space Agency, European Defense Agency,…).
• Own the day-to-day project management and execution (planning, tracking deliverables, deadlines and dependencies).
• Facilitate team meetings, capture action items, write minutes of meeting and follow up proactively to ensure accountability.

Operations:
• Facilities: Oversee office operations and vendor management.
• Purchasing: Research, identify, and qualify new vendors, possibly through formal assessments or RFPs. And place the purchase orders.
• Supply Chain & Logistics Oversight: Monitor the movement of goods from suppliers to ensure on-time arrival and mitigate risks like delivery delays or stockouts.
• Invoicing: Review, verify and pay the incoming invoices. 
• Planning: Assist with budgeting, cash flow tracking, and financial reconciliation (e.g., tracking expenses, reviewing monthly reports).

Financial Planning & Reporting:
• Assist with budgeting, cash flow tracking, and financial reconciliation (e.g., tracking expenses, reviewing monthly reports).
• Prepare financial data for analysis and decision-making.

Required Skills & Qualifications:
• Experience: 2–7+ years in an operational, project management role with a strong drive to learn.
• Continuous Improvement: Proactively "see the work" by identifying gaps in current workflows and day-to-day activities. Take on what needs to be done, and improve on how it is done. Take pride in leaving systems better than you found them.
• Tech Savvy: Proficient in project management tools, ERP/CRM, and Microsoft Office (specifically Excel/PowerPoint). 
• AI-First Workflow: You leverage AI tools to optimize, accelerate, and execute practically every aspect of your daily tasks.
• Odoo: Knowledge of ERP systems, and in particular, Odoo is an asset.
• Project Management Skills: Strong understanding of project lifecycles, risk management, and scheduling.
• Financial Literacy: Experience with budget tracking and basic financial management (P&L, Balance sheets,…).
• Communication: Fluent in English. Strong verbal and written communication skills; ability to represent the company professionally.
• Mindset: "No job too small" attitude mixed with "big picture" thinking; highly proactive, autonomous, and comfortable with ambiguity.